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RSVP & Attendance

Track who's coming to team events.

RSVP System​

Players and staff can respond to events to indicate their attendance.

Response Options​

  • Going ✅ - Will attend
  • Maybe ❓ - Uncertain
  • Not Going ❌ - Cannot attend

Responding to Events​

From Calendar​

  1. Click on an event
  2. View event details
  3. Select your RSVP response
  4. Add an optional note

From Notifications​

  1. Receive event notification
  2. Click RSVP in the notification
  3. Select your response

From Event Details​

  1. Open the event
  2. Find the RSVP section
  3. Click your response button

RSVP Options - Screenshot showing RSVP response buttons on an event

Viewing Attendance​

For Coaches​

View who's attending each event:

  1. Open the event
  2. Click View Attendance or the attendee count
  3. See breakdown by response:
    • Going (count)
    • Maybe (count)
    • Not Going (count)
    • No Response (count)

RSVP List - Screenshot showing the attendance list for an event

Attendance Summary​

Events show a quick summary:

  • Green number = Going
  • Yellow number = Maybe
  • Red number = Not Going
  • Gray = No response yet

RSVP Reminders​

Automatic Reminders​

Members who haven't responded receive reminders:

  • 48 hours before event
  • 24 hours before event (if still no response)

Manual Reminders​

Coaches can send manual reminders:

  1. Open the event
  2. Click Send Reminder
  3. Choose recipients (all or no-response only)
  4. Reminder is sent

Attendance Notes​

Members can add notes with their RSVP:

Examples:

  • "Will be 15 minutes late"
  • "Leaving early for appointment"
  • "Can someone give me a ride?"

Notes are visible to coaches and event organizers.

Changing Your Response​

You can update your RSVP anytime before the event:

  1. Open the event
  2. Select a different response
  3. Your response is updated

Changes are logged, and organizers may be notified.

Attendance Tracking​

After events, coaches can record actual attendance:

  1. Open a past event
  2. Click Record Attendance
  3. Mark each member as Present/Absent
  4. Save attendance record

This data can be used for:

  • Participation tracking
  • Season statistics
  • Parent communications